Having issues with inefficient document management or having no real time collaboration among teams? Then SharePoint is the right platform you would want to consider! It’s amazing features like content sharing to document management in a secure environment makes it a perfect choice of what everyone has been looking for. Having efficient collaboration tools for your project, SharePoint is surely reliable as it acts as a perfect centralized hub. Hasn’t SharePoint made work easier by allowing you to share your work from anywhere? By engaging a SharePoint company, you can reap the benefits from collaboration tools that serve as a centralized hub for your projects.
Now you know SharePoint makes work easier by allowing you to share your work from anywhere?
Document Collaboration for Enhanced Workflow
Since most people prefer working from home and multiple users working on the same document, utilizing SharePoint services that stores all your data in one place is incredibly beneficial for everyone. There is no room for confusion or errors anymore.
Gartner reported significant increases in the use of collaboration tools after the pandemic and since then the use of online collaboration tools has come to more prominence. With this various organizations had adopted tools like Microsoft Teams, Slack, and Zoom to facilitate remote collaboration. And why not? After all it saves so much time, keeps tasks and data in order. Overall, members can stay on the same page.
Here’s a look at the many benefits SharePoint can deliver
- Workflow automation is what you can expect when you use SharePoint. This is one of the best SharePoint services and you do not have to stress anymore regarding document approvals, notifications, and content publishing. And the amazing part is that this feature is built in, and it integrates with tools like Power Automate. So, there is no more chance of errors.
- Another great feature of SharePoint is that it is highly customizable, with SharePoint Framework (SPFx) you can create custom web parts according to specific workflow. With SharePoint Online, scale easily the storage and user access as they grow. Microsoft 365’s cloud infrastructure supports increased demand as well.
- Being a centralized platform that outlines steps for project initiation, execution, and review so that the team know their tasks and responsibilities, through this, project management team can set up a workflow.
- SharePoint is designed in such a way that it makes sure that your data is secured. You are able to track user activity, monitor changes, and identify potential security breaches with its auditing capabilities. Furthermore, it offers tools for data governance, for instance DLP policies help protect sensitive information and protect data across SharePoint sites.
- You can access SharePoint through mobile devices as well. As it integrates with Microsoft 365 services you can get real-time access to content through Microsoft’s Graph API. With SharePoint mobile app you can get help from Microsoft’s Azure Active Directory for secure authentication.
- Going offline? No problem as SharePoint provides offline access. Microsoft’s Sync Framework enables data consistency when you reconnect. Users are notified of any conflicts during synchronization. This feature is very much required for those working in remote areas having connectivity issues. Resolving issues seems quite easy!
Read more: How Microsoft Copilot in SharePoint is Transforming the Modern Workspace?
Organizations That Improved Their Workflows Through SharePoint:
- TCS worked alongside a SharePoint development company to implement SharePoint and could see the improvement in project delivery timelines and team collaboration was smooth across different locations.
- HDFC enhanced customer services when they digitized internal processes and centralized customer-related information. They saw reduced turnaround times.
- Mahindra & Mahindra when they utilized SharePoint they saw improved collaboration among different business units.
- Infosys created a comprehensive knowledge management system improving data governance.
- Larsen & Toubro (L&T) were able to automate workflows and centralize all the project information and avoided delays regarding information sharing.
Best Practices for a Smooth Transition to SharePoint:
- When you have to conduct a need assessment using SharePoint Framework (SPFx) that will help you create custom solutions.
- Use SharePoint Migration Tool for data migration. They help to automatically transfer content from on-premises file shares and SharePoint sites to SharePoint Online.
- To improve document categorization, use Metadata.
- For training sessions consider Microsoft Learn.
- The built-in feature of SharePoint analytics can help to track site usage and document engagement.
- Stay updated with the enhanced AI driven Microsoft Search to get personalized results and suggestions.
In conclusion, since you are looking to transform your workflow and enhance collaboration, SharePoint is undoubtedly the way to go. Offering various features and capabilities, it’s no wonder so many organizations are making the switch. If you are eager to unlock the full potential of SharePoint for your business, don’t miss out on exploring SharePoint Collaboration Services. Here, you can explore a variety of SharePoint services tailored to meet your needs. Together they can make work easier and more efficient!
